Customer Area

GDPR & PECR Privacy Notice

Introduction

The PSL Group are a B2B provider of International Logistics Services.

As such we do not process personal data (as defined by GDPR) other than retaining the names of individuals and telephone numbers that may identify them.

However we still have some obligations under GDPR and PECR and this document clarifies these.

This notice has been written using guidance from the ICO (Information Commissioner’s Office) and applies to:

  • Email and Text correspondence
  • Telephone contact
  • Marketing

GDPR means General Data Protection Regulation (GDPR) (EU) 2016/679.

PECR means Privacy and Electronic Communications (EC Directive) Regulations 2003.

Please read this notice carefully and contact us if you have any questions or concerns.


Who we are

The PSL Group Limited consists of PSL Freight Limited and SkanTrans-PSL Limited and are Data Controllers as defined by GDPR.

We can be contacted at sales@pslgroup.net or by calling our Head Office on 01621 854451.


What information do we collect?

The only personal data we collect, as defined by GDPR, are individuals’ names and telephone numbers that may identify them.

We do not collect any sensitive personal data as defined by GDPR.

We collect this data from existing PSL databases; websites; directories; exhibitions and third party contacts.


How do we use personal data?

We use personal data for:

  • Providing services
  • Delivering marketing and events communication
  • Legal obligations (e.g. as required by HMRC, Police or other Gov’t bodies)

What legal basis do we have for processing your personal data?

As defined by GDPR we process personal data based on:

  • Consent. An individual has given us clear consent. An individual can withdraw this consent and inform us via email or telephone.
  • Contract. The processing is necessary for a contract we have or because we have been asked to take specific steps before entering into a contract.
  • Legitimate interests. PSL have completed an LIA (Legitimate Interests Assessment) as recommended by the ICO, which is a 3 part test. It can be summarised as follows:
    • Purpose - We have a legitimate interest in marketing our services to existing and potential customers to maintain sales.
    • Necessity – We cannot achieve this without using the names, email addresses or telephone numbers of individuals.
    • Balancing – These legitimate interests are what would be reasonably expected and are not overridden by the individual’s interests, rights or freedoms.

When do we share personal data?

We treat personal data confidentially and only disclose or share it when necessary as outlined in the previous “legal basis” section. We do not:

  • Sell personal data.
  • Share personal data with third parties unless necessary to provide our services or conduct our business operations.

Where do we store and process personal data?

Personal data is processed and stored in the UK by PSL, unless shared with a third-party for the purposes of providing our services or conducting our business operations.

If we transfer data outside the European Economic Area to a country that has not received an adequacy decision from the EU in respect of data privacy, we enforce our BIFA 2017 Trading Conditions which requires the receiver to adhere to EU standard data protection clauses.


How do we secure personal data?

Personal Data is retained and protected with the following provisions:

  • Personal data is stored on secure servers and accessed only by PSL staff using secure software
  • IT resources are covered by our BCP (Business Continuity Plan)
  • Backups are retained and rotated by named PSL staff.
  • All procedures are audited as part of our ISO 9001:2015 approval.

How long do we keep your personal data for?

PSL retain personal data (i.e. names of individuals and telephone numbers) for a minimum of 6 years plus current, to meet the requirements of HMRC in respect of financial accounting, international trade conventions and customs documentation.


Your rights in relation to personal data

Under GDPR, we respect the right of data subjects to access and control their personal data. As such we allow individuals:

  • access to personal data (we retain only names and telephone numbers)
  • opportunity for correction and deletion (unless we are required to retain by law)
  • to withdraw consent (if processing data on condition of consent)

Individuals can exercise these rights by contacting us as detailed below. If an individual is unhappy with our response, they may lodge a complaint with the Information Commissioner’s Office on 0303 123 1113.


PECR

Privacy and Electronic Communications (EC Directive) Regulations 2003).

PSL use direct marketing (only to businesses, not individuals), that is covered under PECR.

We do not make live calls to companies that have objected to us calling in the past, or who are registered with CTPS (Corporate Telephone Preference Service).


How to contact us.

Please contact: Data Processor - PSL Group Ltd, Quayside Park, Bates Rd, Maldon Essex CM9 5FA.

Tel: 01621 854451 Email: sales@pslgroup.net.